Water Damage Restoration Invoice Template

A water damage restoration invoice documents emergency water removal, structural drying, dehumidification, sanitization, and reconstruction services for flooding, burst pipes, and leak damage. Use NetInvoice's free template to create detailed water damage invoices for insurance claims and emergency restoration work.

Why this invoice template matters

Water damage restoration is time-critical and expensive, making detailed invoicing essential for insurance claims approval. Invoices must document the emergency response timeline, water classification (clean, gray, or black), affected square footage, moisture readings, equipment used, and daily drying progress. Insurance adjusters require this level of detail to verify that industry-standard restoration procedures were followed and costs are reasonable. Poor documentation can delay or reduce insurance payouts by thousands of dollars. Detailed invoices also protect restoration companies from disputes over pricing or effectiveness of drying procedures, especially if secondary damage like mold develops later.

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Example line items

DescriptionQtyUnitUnit PriceTotal
Emergency water extraction (24/7)1ea$450.00$450.00
Water removal and vacuum (1,200 gal)4hours$125.00$500.00
Dehumidifier rental (commercial grade)5days$95.00$475.00
Air mover rental (12 units x 5 days)60unit-days$15.00$900.00
Structural drying and monitoring5days$185.00$925.00
Antimicrobial treatment850sq ft$1.25$1062.50
Carpet extraction and pad removal380sq ft$3.50$1330.00
Total:$5642.50

Common invoice notes

  • Category 2 water (gray water from washing machine supply line).
  • Daily moisture readings documented - structure dry within 5 days.
  • Insurance claim submitted to Acme Insurance, claim #WD-2025-4892.

How to create this invoice

  1. 1Document emergency call time, arrival time, and water source.
  2. 2Classify water category: clean, gray, or black water.
  3. 3List immediate water extraction and removal work.
  4. 4Detail drying equipment deployed: dehumidifiers, air movers, fans.
  5. 5Document daily moisture readings and drying progress.
  6. 6Include antimicrobial treatment and odor control.
  7. 7Add content manipulation, storage, or reconstruction if needed.

Frequently Asked Questions

How much does water damage restoration cost?
Water damage restoration costs $3-$7 per square foot depending on water category. Small jobs (100-400 sq ft) cost $1,500-$4,000, medium (400-1,000 sq ft) cost $4,000-$12,000, large jobs cost $12,000-$50,000+. Emergency response, drying, and reconstruction all affect final cost.
What's the difference between water damage categories on invoices?
Category 1 (clean water) costs least, Category 2 (gray water) requires sanitization, Category 3 (black water/sewage) requires full hazmat procedures. Specify category on invoices - it affects pricing, procedures, and insurance coverage.
Should water damage invoices include daily equipment logs?
Yes, document equipment deployed each day with rental costs, moisture readings taken, and drying progress. Insurance adjusters use this to verify restoration timeline and equipment necessity. Proper logs prevent disputes over rental charges.
How do you bill for emergency water damage response?
Charge emergency dispatch fee ($350-$800) for 24/7 response, then hourly extraction rates ($125-$200/hour), equipment rental (daily rates), and per-square-foot drying charges. After-hours and weekend rates are 1.5-2x normal rates.

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