Janitorial Invoice Template

A janitorial invoice documents professional cleaning services for commercial buildings including routine maintenance, floor care, waste removal, and facility sanitation. Create detailed janitorial service invoices with NetInvoice to manage contracts and ensure timely payment from facility managers.

Why this invoice template matters

Janitorial services require precise documentation to maintain commercial contracts and justify costs to building management. Invoices must show exactly what was cleaned, when services occurred, which staff performed work, and what supplies were consumed. This level of detail helps facility managers verify contract compliance and budget accurately for cleaning expenses. Professional invoicing also protects janitors if clients dispute service quality or claim work wasn't completed. Clear records of daily tasks, periodic deep cleaning, and emergency services make it easy to demonstrate value and maintain long-term contracts with property management companies.

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Example line items

Description	Qty	Unit	Unit Price	Total
Daily janitorial service (M-F)	20	days	$165.00	$3300.00
Trash removal and liner replacement	45	bins	$4.50	$202.50
Restroom sanitization (6 locations)	20	cleanings	$38.00	$760.00
Floor mopping and spot cleaning	5800	sq ft	$0.08	$464.00
Break room and kitchen cleaning	3	rooms	$45.00	$135.00
Vacuum carpeted areas	4200	sq ft	$0.06	$252.00
Total:				$5113.50

Common invoice notes

Service performed Monday-Friday, 6:00 PM - 10:00 PM.
Restroom paper products provided by building management.
Invoice due within 30 days per service agreement.

How to create this invoice

1Document property name, address, and service dates for period.
2List daily tasks performed: trash removal, surface cleaning, vacuuming.
3Detail restroom services: sanitization, supply restocking, deep cleaning.
4Include floor care performed: mopping, buffing, spot treatment.
5Add kitchen and break room cleaning with frequency.
6Document janitorial supplies used and cost allocation.
7Calculate total based on daily rate or task-based pricing.

Frequently Asked Questions

How much do janitorial services charge per hour?

Janitorial services charge $25-$50 per hour for basic cleaning, $35-$60 for detailed sanitation work. Most commercial contracts use flat monthly rates based on square footage ($0.07-$0.20/sq ft) rather than hourly billing.

Should janitorial invoices separate daily and periodic services?

Yes, separate recurring daily tasks (trash, basic cleaning) from periodic services (floor stripping, carpet shampooing, window washing). This helps clients see base service costs versus additional maintenance expenses.

How do you invoice for multiple buildings or locations?

Create separate line items for each location showing square footage, service frequency, and tasks performed. Subtotal each property, then combine for one invoice. This helps property managers track costs by building.

What documentation should janitorial invoices include?

Include service dates, time in/out logs, specific areas cleaned, tasks completed checklist, supplies consumed, any issues observed (damage, maintenance needs), and confirmation signatures if required by contract.

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