Disinfection Service Invoice Template

A disinfection service invoice documents professional sanitization including square footage disinfected, EPA-registered chemicals used, application method, contact time, and personal protective equipment for homes, offices, and medical facilities. Create compliant disinfection invoices with NetInvoice to bill for COVID-19 sanitation, outbreak response, and routine antimicrobial treatments.

Why this invoice template matters

Professional disinfection services require strict documentation for liability protection and regulatory compliance. Invoices must specify which EPA-registered disinfectants were used, their kill claims against specific pathogens, proper dwell times, and square footage treated. This documentation protects both service provider and client if disease transmission occurs after treatment. Medical facilities, schools, and commercial clients often require proof of proper disinfection for insurance, OSHA compliance, and public health reporting. Detailed records also justify premium pricing compared to basic cleaning by demonstrating the specialized training, equipment, and medical-grade chemicals required for proper pathogen elimination.

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Example line items

DescriptionQtyUnitUnit PriceTotal
Electrostatic disinfection application3500sq ft$0.22$770.00
EPA List N hospital-grade disinfectant2gallons$48.00$96.00
High-touch surface sanitation85surfaces$3.50$297.50
PPE and disposal (suits, gloves, masks)2techs$35.00$70.00
HVAC system fog treatment1system$275.00$275.00
UV-C light disinfection (supplemental)6rooms$45.00$270.00
Total:$1778.50

Common invoice notes

  • EPA-registered disinfectant effective against SARS-CoV-2 (COVID-19).
  • 10-minute contact time observed per product specifications.
  • Certificate of sanitization provided upon completion.

How to create this invoice

  1. 1Document facility type, address, and service date.
  2. 2Calculate total square footage requiring disinfection.
  3. 3Specify EPA-registered disinfectant products and kill claims.
  4. 4List application method: spray, electrostatic, fog, or wipe.
  5. 5Detail high-touch surfaces treated: doors, light switches, rails.
  6. 6Include PPE costs and hazardous waste disposal.
  7. 7Provide certificate of service with chemical safety data sheets.

Frequently Asked Questions

How much does professional disinfection service cost?
Professional disinfection costs $0.15-$0.35 per square foot for standard application, $0.25-$0.50 for electrostatic spraying, $0.40-$0.80 for medical-grade hospital disinfection. Minimum charges $200-$500. Outbreak response or biohazard disinfection costs significantly more.
What chemicals should disinfection invoices specify?
List EPA registration number, product name, active ingredients, concentration, and pathogen kill claims (COVID-19, influenza, norovirus, etc.). Include required contact time. Documentation proves compliance with health department or OSHA requirements.
Should disinfection services provide certificates of completion?
Yes, provide certificates documenting date of service, square footage treated, chemicals used, application method, and technician certification. Many clients need this for insurance, health inspections, or to reassure employees/customers.
How often should facilities schedule professional disinfection?
Healthcare facilities: daily or after infectious events. Offices: weekly to monthly during flu season. Schools: weekly or biweekly. Retail: weekly high-touch areas, monthly full service. Outbreak response: immediate. Adjust frequency based on occupancy and risk.

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