Commercial Cleaning Invoice Template

A commercial cleaning invoice documents janitorial services for offices, retail spaces, and facilities including labor hours, cleaning supplies, equipment rentals, and recurring service schedules. Generate professional commercial cleaning invoices with NetInvoice to bill corporate clients accurately and maintain service contracts.

Why this invoice template matters

Commercial cleaning contracts often involve recurring monthly billing, multiple locations, and specific service level agreements. Detailed invoices track which services were performed at each location, verify contract compliance, and provide documentation for facility managers who need to justify cleaning budgets. Professional invoicing separates legitimate commercial cleaners from unreliable contractors and helps maintain long-term contracts with corporate clients. Clear line items also make it easy for accounts payable departments to process payments quickly without questions. Proper documentation of supplies used, square footage cleaned, and frequency completed protects both cleaner and client if service disputes arise.

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Example line items

DescriptionQtyUnitUnit PriceTotal
Nightly office cleaning (5 days/week)22days$185.00$4070.00
Floor stripping and waxing (lobby)2500sq ft$0.45$1125.00
Window cleaning (interior/exterior)48windows$6.50$312.00
Restroom sanitation and restocking8rooms$25.00$200.00
Commercial cleaning supplies1month$135.00$135.00
High-traffic carpet cleaning3200sq ft$0.28$896.00
Total:$6738.00

Common invoice notes

  • Monthly service contract - payment due by 15th of month.
  • Cleaning supplies invoiced at cost plus 15% handling.
  • After-hours access provided by building management.

How to create this invoice

  1. 1List contract details: client name, property address, service frequency.
  2. 2Document recurring services performed: daily, weekly, monthly tasks.
  3. 3Itemize square footage cleaned by area: offices, lobbies, restrooms.
  4. 4Include periodic services: floor care, window cleaning, carpet shampooing.
  5. 5Add cleaning supplies used and quantity pricing.
  6. 6Calculate subtotal based on contract rate or per-service billing.
  7. 7Set payment terms and include contract reference number.

Frequently Asked Questions

How much should commercial cleaning cost per square foot?
Commercial cleaning costs $0.07-$0.20 per square foot for basic daily service, $0.40-$0.60 for detailed weekly cleaning. Office spaces average $0.10-$0.15, medical facilities $0.15-$0.25. Price varies by service frequency and scope.
Should commercial cleaners invoice monthly or per service?
Most commercial contracts use monthly invoicing with fixed rates based on service frequency. Bill recurring services as a monthly package, then add one-time services separately (carpet cleaning, floor waxing, special events).
How do you bill for cleaning supplies in commercial contracts?
Either include supplies in the service rate or bill separately at cost plus 15-25% markup. Document products used, quantities, and prices. Corporate clients often require separate supply line items for budget tracking.
What should commercial cleaning invoices include for contract compliance?
Include contract number, service dates, locations serviced, specific tasks completed per contract terms, square footage cleaned, supplies used, any deficiencies noted, and confirmation of service level agreement compliance.

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