Transmission Service Invoice Template

A transmission service invoice documents transmission maintenance and repair including fluid exchange, filter replacement, diagnostic testing, seal repair, and major overhaul work. Generate professional transmission service invoices with NetInvoice's free template for routine maintenance and major repairs.

Why this invoice template matters

Transmission work ranges from simple fluid service to complete rebuilds with drastically different costs. Detailed invoices separate routine maintenance from diagnostic testing and repair work, show fluid type and quantity, and document transmission condition findings. This clarity helps customers understand the difference between $200 service and $3,000 rebuild. Good invoicing also provides detailed diagnostic findings, component condition reports, and warranty coverage that's essential for expensive transmission repairs.

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Example line items

DescriptionQtyUnitUnit PriceTotal
Transmission diagnostic and scan1.5hours$110.00$165.00
Automatic transmission fluid exchange1ea$175.00$175.00
ATF Dexron VI (full synthetic)12quarts$12.00$144.00
Transmission filter and gasket1kit$85.00$85.00
Pan removal, cleaning, installation2hours$110.00$220.00
Computer reprogram / adaptive reset1ea$95.00$95.00
Total:$884.00

Common invoice notes

  • Old fluid was dark brown - service overdue.
  • No metal particles found in pan - good condition.
  • 12-month/12,000-mile warranty on service work.

How to create this invoice

  1. 1Document transmission type and current mileage.
  2. 2List diagnostic testing and code reading if applicable.
  3. 3Detail service type: drain and fill, fluid exchange, or flush.
  4. 4Specify transmission fluid type, grade, and quantity.
  5. 5Include filter, gasket, and seal replacement.
  6. 6Document pan inspection findings and metal particles.
  7. 7Note computer reprogramming or adaptive learning reset.

Frequently Asked Questions

How much does transmission service cost?
Transmission fluid drain and fill costs $100-$200, full fluid exchange $150-$300, complete service with filter $200-$400. Diagnostic testing adds $100-$150. Transmission rebuild or replacement costs $1,800-$5,000+.
What's the difference between transmission fluid exchange and flush?
Drain and fill replaces 40-50% of fluid ($100-$200), exchange machines replace 90-100% ($150-$300). Flush forces fluid backward through system - some manufacturers prohibit this. Specify method on invoices.
Should transmission invoices specify fluid type?
Yes, transmissions require specific fluids: Dexron VI, Mercon V, CVT fluid, etc. Wrong fluid causes damage. Always document fluid type, brand, and quantity for warranty validation and future service.
How do you invoice for transmission diagnostics versus service?
Diagnostic testing ($100-$200) identifies problems and is separate from service work. If diagnosis reveals major repairs, provide detailed estimate. Routine service is preventive maintenance, not repair work.

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