Auto Body Invoice Template

An auto body invoice documents collision repair work including body panel repair or replacement, paint and materials, frame straightening, and labor hours. Generate professional auto body shop invoices with NetInvoice's free template for insurance claims and customer billing.

Why this invoice template matters

Auto body repair often involves insurance claims requiring detailed documentation of every repair step and part replaced. Clear invoices separate body work from paint labor, show OEM versus aftermarket parts, and document frame measurements for structural repairs. This transparency helps insurance adjusters approve claims and customers understand repair quality. Good invoicing also provides before/after photos, paint codes, and warranty coverage that may be needed for diminished value claims or future repairs.

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Example line items

DescriptionQtyUnitUnit PriceTotal
Front bumper cover replacement3.5hours$65.00$227.50
Front bumper cover (OEM)1ea$485.00$485.00
Paint preparation and priming4hours$60.00$240.00
Color match and base coat application5hours$70.00$350.00
Clear coat and blending3hours$70.00$210.00
Paint materials and supplies1lot$325.00$325.00
Total:$1837.50

Common invoice notes

  • All repairs completed using OEM parts.
  • Paint: VW Black Magic Pearl (code LC9Z).
  • Lifetime warranty on paint, 1-year on parts/labor.

How to create this invoice

  1. 1Document vehicle details, damage location, and photos.
  2. 2List body repair labor by panel and hours.
  3. 3Itemize parts: OEM or aftermarket with part numbers.
  4. 4Separate paint prep from paint application labor.
  5. 5Detail paint materials: primer, base, clear, reducer.
  6. 6Include frame/structural work if applicable.
  7. 7Note paint code, warranty, and insurance claim number.

Frequently Asked Questions

How do auto body shops charge for repairs?
Body shops charge hourly for labor: body work ($45-$75/hr), paint prep ($50-$70/hr), paint application ($60-$85/hr). Parts are marked up 20-40%. Insurance uses standardized labor times from estimating systems.
Should auto body invoices separate paint from bodywork?
Yes, itemize body panel repair, replacement, paint prep, and paint application with separate hourly rates. Insurance and customers need this breakdown for claim approval and understanding repair complexity.
What's the difference between OEM and aftermarket parts pricing?
OEM parts cost 20-50% more but ensure fit and finish. Aftermarket saves money but may have quality issues. Always specify part type on invoices: OEM ($400-$1,200 for bumper), aftermarket ($200-$600).
How do body shops bill paint materials?
Paint materials are charged as percentage of paint labor (50-100%) or itemized: primer, base, clear, reducer, hardener. Expensive tri-coat or specialty colors increase material costs 30-60%.

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