Auto Repair Invoice Template
An auto repair invoice documents vehicle maintenance and repair work including diagnostics, parts replacement, labor charges, and shop fees. Create professional auto repair invoices with NetInvoice's free template optimized for repair shops and garages.
Why this invoice template matters
Car repairs can be expensive and customers often question charges. A detailed auto repair invoice shows exactly what work was performed, which parts were replaced, and how many hours of labor were required. Including part numbers, warranty info, and clear labor breakdown reduces payment disputes and helps customers understand the value they're receiving.
Create your invoice in 30 seconds
Use this template as a reference, then generate and send your real invoice instantly:
Open Free Invoice GeneratorExample line items
| Description | Qty | Unit | Unit Price | Total |
|---|---|---|---|---|
| Engine diagnostic (check engine light) | 1 | hour | $95.00 | $95.00 |
| Replace oxygen sensor (P/N 234-4587) | 1 | ea | $165.00 | $165.00 |
| Labor - O2 sensor replacement | 0.8 | hours | $110.00 | $88.00 |
| Reset engine codes | 1 | ea | $25.00 | $25.00 |
| Total: | $373.00 | |||
Common invoice notes
- 90-day warranty on parts, 30-day warranty on labor.
- Additional recommended services: transmission fluid change.
- Payment due at vehicle pickup.
How to create this invoice
- 1Record vehicle year, make, model, VIN, and odometer reading.
- 2Document customer complaint and diagnostic findings.
- 3List each repair performed with book time or actual hours.
- 4Detail all parts installed with part numbers and prices.
- 5Include diagnostic fees, fluids, and shop supplies.
- 6Add sales tax on parts if required in your state.
- 7Note warranty coverage and recommended future services.
Frequently Asked Questions
How do auto repair shops calculate labor costs?
Labor is charged either by actual time worked or by 'book time' from repair manuals. Hourly rates range from $85-$150 depending on location and shop type (dealership vs independent).
Should auto repair invoices show part markups?
You don't have to show the markup percentage, but list the part cost you're charging. Most shops mark up parts 20-50% to cover procurement, warranty, and overhead.
What's the difference between estimate and invoice?
An estimate is a quote for anticipated work and costs. An invoice is the final bill for work actually completed. Always get approval before performing work beyond the estimate.
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