Oil Change Invoice Template

An oil change invoice documents routine maintenance including oil type and quantity, oil filter, labor charges, and complimentary multi-point inspection findings. Generate professional oil change service invoices with NetInvoice's free template for quick lube and full-service shops.

Why this invoice template matters

Oil changes are loss leaders that drive additional service sales through inspections. Clear invoices show oil grade and specifications, separate premium synthetic from conventional, and document inspection findings that lead to recommended services. This transparency builds trust and helps customers understand why synthetic oil costs more - better protection and longer intervals. Good invoicing also tracks service intervals and mileage for reminder marketing and warranty validation.

Create your invoice in 30 seconds

Use this template as a reference, then generate and send your real invoice instantly:

Open Free Invoice Generator

Example line items

DescriptionQtyUnitUnit PriceTotal
Full synthetic oil change service1ea$79.95$79.95
Full synthetic 5W-30 motor oil5quarts$8.50$42.50
Premium oil filter1ea$12.50$12.50
Multi-point inspection (complimentary)1ea$0.00$0.00
Tire rotation1ea$25.00$25.00
Total:$159.95

Common invoice notes

  • Next oil change due at 78,500 miles or 6 months.
  • Air filter dirty - replacement recommended ($45).
  • All fluid levels checked and topped off.

How to create this invoice

  1. 1Record vehicle mileage and service date.
  2. 2List oil change service type: conventional, blend, or synthetic.
  3. 3Detail oil quantity, viscosity grade, and brand.
  4. 4Include oil filter with quality level.
  5. 5Document complimentary multi-point inspection findings.
  6. 6Add any additional services performed: rotation, wiper blades, etc.
  7. 7Note next service mileage and recommended repairs.

Frequently Asked Questions

How much should an oil change cost?
Oil changes range from $35-$55 for conventional oil, $60-$90 for synthetic blend, $70-$125 for full synthetic. Prices include labor, oil (4-6 quarts), filter, and multi-point inspection. European vehicles cost more.
Should oil change invoices specify oil type and grade?
Yes, always note oil viscosity (5W-30, 0W-20, etc.) and type (conventional, synthetic blend, full synthetic). This documents correct oil for warranty purposes and helps customers understand pricing differences.
How do you invoice for recommended services found during inspection?
List inspection as complimentary ($0) and note findings in invoice notes with recommended service costs. Don't perform additional work without approval - provide separate estimate for upsells.
Should oil change invoices track service intervals?
Yes, document current mileage and note next service due (mileage and date). This helps customers maintain schedules and provides marketing opportunity for reminder postcards/emails.

Related invoice templates

Ready to create your professional invoice?

Open Free Invoice Generator