Pool Cleaning Invoice Template

A pool cleaning invoice documents pool maintenance services including surface skimming, vacuuming, filter cleaning, chemical balancing, equipment service, and repairs for residential and commercial swimming pools. Generate professional pool service invoices with NetInvoice to bill for recurring maintenance and equipment repairs.

Why this invoice template matters

Pool service requires precise chemical knowledge and equipment expertise, making detailed invoicing essential for demonstrating professional value. Customers need to understand that pool maintenance isn't just skimming leaves - it's water chemistry management, equipment troubleshooting, and preventive maintenance that protects expensive pool surfaces and equipment. Detailed invoices show which chemicals were added, test results achieved, equipment inspected, and problems identified before they become expensive failures. Professional documentation protects pool technicians from liability if chemical balance causes problems or equipment fails between visits. Clear records also help customers understand seasonal service changes and justify premium pricing for expertise that keeps pools safe and prevents damage.

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Example line items

DescriptionQtyUnitUnit PriceTotal
Weekly pool maintenance (full service)4visits$125.00$500.00
Chlorine tablets (3-inch trichlor)25lbs$4.50$112.50
Muriatic acid (pH adjustment)3gallons$12.00$36.00
Filter backwash and cleaning1service$85.00$85.00
Pool pump basket cleaning4visits$15.00$60.00
Algaecide treatment2quarts$28.00$56.00
Total:$849.50

Common invoice notes

  • Alkalinity low at beginning of month - stabilized with pH adjustment.
  • Filter pressure high - backwash performed, pressure now normal.
  • Recommend cleaning salt cell next month - reduced output observed.

How to create this invoice

  1. 1Document pool size (gallons), type (chlorine, salt, mineral).
  2. 2List recurring services per visit: skim, vacuum, brush, empty baskets.
  3. 3Detail chemicals added with quantities and test results.
  4. 4Include filter service: backwash, cartridge clean, DE recharge.
  5. 5Add equipment repairs or part replacements.
  6. 6Note any problems observed: leaks, stains, equipment issues.
  7. 7Calculate monthly service rate or per-visit billing.

Frequently Asked Questions

How much does pool cleaning service cost?
Pool cleaning costs $100-$150 per monthly visit for basic service (skim, vacuum, chemical balance), $80-$120 per weekly visit. Chemical costs $50-$100/month additional. Equipment repair $150-$500+. Larger pools (20,000+ gallons) cost 20-30% more.
Should pool service invoices itemize chemicals separately?
Most pool services include basic chemicals in service rate, bill major treatments separately (shock, algaecide, stabilizer). Either include chemical breakdown or note 'chemicals included' to prevent disputes. Large pools require more chemicals - price accordingly.
How do you charge for pool equipment repair?
Bill equipment repairs separately from routine service: diagnostic $75-$150, pump replacement $400-$800, heater repair $300-$1,500, automation $500-$2,000, replastering $5,000-$15,000. Get approval for repairs over $300 before proceeding.
What should weekly pool service include?
Weekly service includes: skim surface and empty skimmer baskets, vacuum floor, brush walls/steps, empty pump basket, test water chemistry, add chemicals as needed, inspect equipment operation, document issues. Detail this scope on invoices to justify service rate.

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