DJ Invoice Template

A DJ invoice documents mobile DJ services including performance time, equipment setup, music library, lighting effects, emcee services, travel fees, and overtime for weddings, corporate events, and private parties. Use NetInvoice's free DJ template to create professional entertainment invoices with deposit tracking and event details.

Why this invoice template matters

DJ services involve more than just playing music - they include extensive pre-event planning, equipment transportation, setup/breakdown labor, and entertainment expertise that clients often undervalue. Detailed invoices show the full scope of professional DJ work: client consultations, custom playlist creation, timeline coordination, MC duties, and specialized equipment that creates the atmosphere. Professional documentation separates base performance fees from add-ons like lighting, video screens, photo booths, or extra hours. Clear invoicing protects DJs from disputes over event timing, song requests, and equipment provisions. Good records also help track deposits, balance due dates, and contract terms that are essential for booking events months in advance.

Create your invoice in 30 seconds

Use this template as a reference, then generate and send your real invoice instantly:

Open Free Invoice Generator

Example line items

DescriptionQtyUnitUnit PriceTotal
DJ services (wedding reception - 5 hours)5hours$225.00$1125.00
Professional sound system and microphones1event$350.00$350.00
Dance floor lighting package (uplighting)8fixtures$45.00$360.00
Pre-event consultation and planning2meetings$75.00$150.00
Custom playlist creation and song requests1ea$125.00$125.00
Travel fee (45 miles from base)1ea$85.00$85.00
Overtime (1 additional hour)1hour$275.00$275.00
Total:$2470.00

Common invoice notes

  • 50% deposit ($963) received on 12/15/2024 - thank you!
  • Balance due 7 days before event date.
  • Final timeline and song requests due 2 weeks before event.

How to create this invoice

  1. 1Document event type, date, venue, and performance duration.
  2. 2List base DJ service hours and hourly or package rate.
  3. 3Include equipment provided: sound system, mics, lighting.
  4. 4Add pre-event services: consultations, planning, custom playlists.
  5. 5Detail add-ons: uplighting, monogram projection, extra speakers.
  6. 6Include travel fees if outside service radius.
  7. 7Note deposit received and balance due date.

Frequently Asked Questions

How much do DJs charge for events?
DJs charge $800-$2,000 for 4-hour events depending on experience and market. Hourly rates $150-$300. Wedding packages $1,200-$3,000+ include planning, equipment, and 5-6 hours. Corporate events $1,000-$2,500. Premium lighting and equipment add $300-$1,000.
Should DJ invoices separate performance time from equipment?
Many DJs bundle equipment in performance rate, others itemize separately for transparency. Separating shows equipment value ($300-$800) and justifies pricing. Itemize add-ons (uplighting, projectors) separately. Either approach works - be consistent.
How do DJs charge for overtime?
Overtime typically costs 1.5x hourly rate or set price ($200-$350/hour). Specify overtime rate in contract and invoice. Some DJs require overtime booked in advance, others allow day-of extensions if available. Document all time carefully.
Should DJ invoices include deposit and payment terms?
Yes, show deposit amount and date received (typically 25-50% to book), balance due (7-14 days before event), and accepted payment methods. Clear payment terms prevent last-minute collection issues. Track deposits and balances on all invoices.

Related invoice templates

Ready to create your professional invoice?

Open Free Invoice Generator