Backhoe Service Invoice Template

A backhoe service invoice documents equipment rental and operation including hourly rates, operator labor, fuel charges, trenching, and material moving. Generate professional backhoe operator invoices with NetInvoice's free template for excavation and utility work.

Why this invoice template matters

Backhoe work involves expensive equipment and skilled operators that customers often underestimate. Clear invoices separate equipment rental from operator labor, show minimum billing requirements, and document actual work performed versus estimated hours. This transparency helps customers understand why professional equipment operation costs more than DIY rental and why efficiency saves money. Good invoicing also protects you from disputes about hours worked by documenting start/end times and work scope.

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Example line items

DescriptionQtyUnitUnit PriceTotal
Backhoe rental and operation (CAT 420)8hours$165.00$1320.00
Certified operator labor8hours$75.00$600.00
Trench excavation (4' deep x 100' long)100linear ft$8.00$800.00
Material loading and spreading25cubic yards$12.00$300.00
Equipment transport and setup1ea$275.00$275.00
Fuel surcharge1ea$45.00$45.00
Total:$3340.00

Common invoice notes

  • 4-hour minimum billing applies.
  • Trench depth verified and photos taken.
  • Site left level and compacted.

How to create this invoice

  1. 1Document backhoe model and hourly equipment rate.
  2. 2List operator labor separately from equipment rental.
  3. 3Detail work performed: trenching, excavation, grading, loading.
  4. 4Calculate linear footage of trenches or cubic yards moved.
  5. 5Include mobilization fees for equipment transport.
  6. 6Add fuel surcharges or environmental fees if applicable.
  7. 7Note minimum billing hours and any overtime charges.

Frequently Asked Questions

How much does backhoe service cost per hour?
Backhoe services charge $125-$200/hr for equipment plus $60-$90/hr for certified operator. Minimum billing is typically 4 hours. Transport/mobilization adds $150-$400 depending on distance from shop.
Should backhoe invoices separate equipment from operator?
Yes, show equipment rental and operator labor as separate line items. This transparency allows for equipment-only rates if customer provides their own operator, and clearly shows all cost components.
How do you charge for trenching versus excavation?
Trenching is priced per linear foot ($6-$15/ft depending on depth and width). General excavation is charged hourly or by cubic yard ($12-$25/yd). Specify method on invoice based on work type.
What's included in backhoe mobilization fees?
Mobilization covers equipment transport via trailer or driving time, setup, takedown, and return to shop ($150-$400). Charge separately from hourly rates - it's a legitimate cost whether working 4 hours or 40 hours.

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