Excavation Invoice Template

An excavation invoice documents earthwork including equipment hours, cubic yards moved, material hauling, site grading, and trenching. Create professional excavation invoices with NetInvoice's free template for site prep and underground work.

Why this invoice template matters

Excavation work involves expensive equipment and variable soil conditions that affect costs. Detailed invoices show equipment hours separately from operator labor, document cubic yards of material moved or removed, and track haul-away fees for disposal. This transparency helps customers understand why rocky soil costs more than sandy soil and why deeper excavation increases prices. Good invoicing also documents unexpected conditions like bedrock or high water tables that trigger change orders.

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Example line items

DescriptionQtyUnitUnit PriceTotal
Excavator operation (CAT 320)12hours$175.00$2100.00
Operator labor12hours$85.00$1020.00
Material excavation and removal85cubic yards$15.00$1275.00
Haul-away and disposal fees85cubic yards$22.00$1870.00
Site grading and compaction6hours$165.00$990.00
Trench backfill and tamping35cubic yards$18.00$630.00
Total:$7885.00

Common invoice notes

  • Rock encountered at 4-foot depth - change order approved.
  • Site compaction tested to 95% per engineer specs.
  • Equipment demobilization included in pricing.

How to create this invoice

  1. 1Document equipment type and hourly rates for each machine used.
  2. 2List operator labor separately from equipment rental.
  3. 3Calculate cubic yards of material excavated or moved.
  4. 4Include hauling and disposal fees by cubic yard or load.
  5. 5Detail site grading, compaction, and finish work.
  6. 6Note unexpected conditions requiring change orders.
  7. 7Provide site restoration or backfill specifications.

Frequently Asked Questions

How do excavation contractors charge for their services?
Excavation is charged by equipment hour ($150-$300/hr for excavator plus $75-$100/hr operator), per cubic yard ($12-$25/yd), or flat rate for defined projects. Disposal adds $15-$50/yd depending on material type.
Should excavation invoices separate equipment from operator?
Yes, show equipment rental/operation separately from operator labor. This transparency helps customers understand costs and makes it easier to adjust pricing if equipment changes or operators bring their own machines.
How do you charge for rock or difficult soil conditions?
Rock excavation costs 2-3x standard rates due to slower progress and equipment wear. Use change orders when unexpected rock is encountered and document with photos. Charge $40-$75/yd for rock removal versus $12-$25/yd for soil.
What's included in material disposal fees?
Disposal fees cover hauling, dump site charges, and environmental compliance. Prices vary by material: clean soil ($15-$25/yd), contaminated soil ($50-$150/yd), concrete/asphalt ($20-$40/yd). Always itemize separately.

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