Personal Trainer Invoice Template

A personal trainer invoice documents fitness training services including one-on-one sessions, small group training, package pricing, fitness assessments, and nutrition planning. Generate professional personal training invoices with NetInvoice's free template.

Why this invoice template matters

Personal training involves various service levels from basic sessions to comprehensive programs with nutrition and assessment. Clear invoices help clients understand the difference between individual sessions and discounted packages, track progress toward fitness goals, and see the value in specialized services like body composition analysis or custom meal planning. Good invoicing also encourages package purchases for recurring revenue.

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Example line items

DescriptionQtyUnitUnit PriceTotal
Personal training sessions (April)8sessions$65.00$520.00
Initial fitness assessment and body comp1ea$75.00$75.00
Custom nutrition plan (30 days)1ea$125.00$125.00
Progress check-in and measurement1ea$25.00$25.00
Total:$745.00

Common invoice notes

  • 20-session package: 8 sessions used, 12 remaining (expires June 30).
  • Training scheduled: Mondays and Thursdays at 6am.
  • Next nutrition plan update in 30 days.

How to create this invoice

  1. 1List each training session or note package usage.
  2. 2Document session type: one-on-one, partner, or small group.
  3. 3Include fitness assessments and progress tracking separately.
  4. 4Add nutrition planning or meal prep services if provided.
  5. 5Track package sessions used versus remaining.
  6. 6Note session expiration dates for prepaid packages.
  7. 7Document client progress and goals for value demonstration.

Frequently Asked Questions

How do personal trainers charge for training?
Personal trainers charge per session ($50-$150), in packages (10 sessions for $500-$1,200), or monthly unlimited ($300-$800/month). Group training costs less per person ($25-$50).
Should personal trainer invoices track package sessions?
Yes, always show 'Sessions used: X, Remaining: Y' and expiration date. This encourages clients to use sessions regularly and renew packages before expiration.
How do trainers charge for nutrition planning?
Nutrition planning is typically $100-$300 for initial custom plan, with $50-$100 monthly updates. Bill separately from training sessions to show the specialized value.
Should fitness assessments be charged separately?
Yes, charge for initial assessments ($50-$150) and progress check-ins ($25-$75). This compensates for time spent and shows clients the comprehensive nature of your service.

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