Consultant Invoice Template
A consultant invoice documents advisory services including billable hours, project-based fees, meeting time, research, and reimbursable expenses. Generate professional consulting invoices with NetInvoice's free template for business advisors.
Why this invoice template matters
Consulting work is intangible, so detailed invoicing is crucial for demonstrating value. Clear invoices show time spent on research versus meetings, document deliverables, and separate strategic advice from implementation work. This helps clients understand what they're paying for and justifies premium consulting rates.
Create your invoice in 30 seconds
Use this template as a reference, then generate and send your real invoice instantly:
Open Free Invoice GeneratorExample line items
| Description | Qty | Unit | Unit Price | Total |
|---|---|---|---|---|
| Strategy consultation meeting | 3 | hours | $200.00 | $600.00 |
| Market research and analysis | 8 | hours | $175.00 | $1400.00 |
| Report preparation and documentation | 5 | hours | $175.00 | $875.00 |
| Client communication and revisions | 2 | hours | $175.00 | $350.00 |
| Travel reimbursement (mileage) | 120 | miles | $0.66 | $78.60 |
| Total: | $3303.60 | |||
Common invoice notes
- Payment terms: Net 30 from invoice date.
- Retainer credit of $1,000 applied to this invoice.
- Next milestone payment due upon strategy document delivery.
How to create this invoice
- 1Track all billable hours by activity type (meetings, research, writing).
- 2Separate client-facing time from background research.
- 3Document deliverables provided (reports, presentations, etc).
- 4Include reimbursable expenses with receipts if required.
- 5Apply retainer credits if applicable.
- 6Calculate total and note payment terms (Net 15, 30, etc).
- 7Reference contract or SOW for scope validation.
Frequently Asked Questions
How do consultants charge for their time?
Consultants charge hourly ($100-$500/hr), daily rates ($1,000-$5,000/day), or project-based fees. Hourly is common for ongoing work, while fixed-fee works better for defined projects.
Should consultant invoices show different hourly rates for different work?
You can, but most consultants use a single blended rate. If you do vary rates, charge more for strategic work and meetings, less for administrative tasks.
How do consultants bill for expenses?
Bill reimbursable expenses separately at cost (no markup): travel, meals, accommodations, software subscriptions used for the project. Include receipts if contractually required.
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